A virtual dataroom is a system which allows companies to share confidential documents with third parties without the risk of leaks. The platform is a combination of security features including specific document viewing access, printing and downloading permissions and multi-factor authentication, time and IP access restrictions, as well as customizable watermarks. It also allows administrators to keep track of document activity, make groups, and invite users in large numbers. Some VDRs provide support in a variety of languages as well as various contact channels to meet the requirements of various businesses.
The platform can be used for a variety of reasons, including accounting, litigation and immovable property due diligence. It is also useful in mergers and acquisitions, as it will increase the transparency of transactions and reduce the number of meetings needed to complete due diligence. In addition it can assist in avoiding costly mistakes that can be made during M&A procedures, such as the discovery of unanticipated expenses or regulatory fines.
It is essential to understand the features and capabilities each VDR solution provides to ensure that it will meet your business requirements. Certain solutions, for instance, rely on pricing policies based on the number of pages or space. This can be expensive for large projects. Other solutions provide a customized enterprise experience with unlimited administrators and robust capacity for storage.
A modern VDR is a user-friendly and intuitive interface with advanced collaboration tools. They include mobile applications, that allow users to view documents, annotate and edit on mobile devices, and permit users to search across devices and platforms. It allows admins to track the number of files viewed, downloads, and edits made by every user, in addition to their time.